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Cloud-Based Hotel Management

Streamline Hotel Operations with Rapid Hotel System

Replace spreadsheets and paper with our all-in-one digital solution. Secure, compliant, and AI-supported.

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Available on:

Web
RHS Pinboard module on tablet
RHS mobile app navigation menu

Core Modules

Everything your hotel needs in one powerful platform

Digital Logbook

Digitize your handover process with a complete, searchable log of all shift activities and critical information.

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Contacts

Centralized address book for suppliers, emergency services, and key contacts accessible to all staff.

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Procedures

Store and manage SOPs, emergency protocols, and training materials in one organized location.

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Security Tours

Track security rounds with NFC checkpoint scanning, timestamp verification, and automated incident reporting.

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Parcel Management

Track all parcels from arrival to pickup with photo documentation, supplier info, and automatic notifications.

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Lost & Found

Catalog and track lost items with photos, making it easy to reunite guests with their belongings.

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File Transfer

Share files externally using public links that expire automatically within 7 days or on demand.

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File Library

Organize documents, manuals, and resources in a structured, searchable digital library.

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Image Library

Store and organize property photos, event images, and visual documentation with smart tagging.

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Chat

Real-time direct messaging with text communication and push notifications for instant team coordination.

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Pinboard

Digital noticeboard for announcements, reminders, and important updates visible to all staff.

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Home & News

Personalized dashboard with news feed, quick actions, and real-time operational updates.

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Users & Admin

Manage user accounts, roles, and permissions with granular access control settings.

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Multi-Language

Full localization support with automatic language detection and easy switching.

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New

Contracts Management

Reminder system for contract renewals and terminations with automated alerts.

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New

Employee Surveys

Anonymous employee surveys with AI-generated templates, multi-language auto-translate, and CSV export.

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New

Room Inspections

Schedule room inspections with AI-generated checklists, photo documentation, and full tour history.

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New

Repairs

Maintenance ticket tracker with photo evidence, status workflow, assignment, due dates, and dashboards.

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New

Tasks

Guest-service & housekeeping dispatch with quick-templates, two-tap creation, and shift-pressure analytics.

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New

Smart Navigation

Command palette (⌘K), collapsible side rail, mobile drawer, and instant search across every module.

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New

Personnel File

Complete employee records with self-service updates, HR-approved payroll changes, GDPR export, and a live HR dashboard.

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New

Two-Factor Authentication

Passkeys, authenticator apps, eight recovery codes. Optional or required per hotel. No SMS. Four languages.

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New

Shift Scheduling

Build next week's roster in minutes. AI fills the gaps, employees confirm their hours, payroll exports as one CSV.

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The Roadmap

Future Features

Exciting capabilities coming soon to enhance your hotel operations

Coming Soon

Learning Platform

Interactive courses with MP3, MP4, and PDF support for comprehensive staff training.

"If you can't explain it to a six year old, you don't understand it yourself."

— Albert Einstein
Coming Soon

Shift Scheduling — Phase 2

Shift swaps, open-shift marketplace, labor budgets, min-staffing rules, forecast-driven AI, geofenced clock-in, direct payroll push, calendar export.

Coming Soon

More Languages

Portuguese, Dutch, Polish, and Italian — every label, dropdown, and email in each user's native language.

Coming Soon

Personnel File — Phase 2

Qualifications, mandatory trainings, performance reviews, goals, time off, onboarding checklist, and one unified reminder feed.

Coming Soon

Sales CRM

Every sales email becomes a tracked lead. AI sorts, drafts replies, and shows what converts. One inbox, multilingual, built for hotels.

Simple Pricing

Start Free, Scale As You Grow

No hidden fees. No credit card required. Get started today.

BEST VALUE

Starter

Free

Perfect for small properties getting started with digital operations.

  • Up to 5 users
  • All core modules included
  • Digital Logbook & Security Tours
  • File & Image Library
  • Chat & Pinboard
  • Multi-language support
  • Email support
Start Free

Professional

2€ per room / month
≈ $2.20 USD

For growing hotels that need unlimited team access.

  • Unlimited users
  • Everything in Starter
  • Priority support
  • Advanced analytics
  • Custom integrations
  • Dedicated account manager
  • Access to future Premium features
Contact Sales

Trusted by hotels worldwide

GDPR Compliant SSL Secured 24/7 Uptime
Install

Use it like an app — no download required

Add the web app to your home screen for a full app experience on any mobile device.

app.rapidhotelsystem.com

iPhone / iPad

  1. 1 Open Safari and go to app.rapidhotelsystem.com
  2. 2 Tap the Share icon at the bottom of the browser
  3. 3 Select "Add to Home Screen"
  4. 4 Tap "Add" — the app icon appears on your home screen

Safari only — Chrome on iOS does not support "Add to Home Screen" for PWAs.

Android

  1. 1 Open Chrome and go to app.rapidhotelsystem.com
  2. 2 Tap the three-dot menu at the top right
  3. 3 Select "Add to Home screen" or "Install app"
  4. 4 Tap "Add" — the app icon appears on your home screen

Works with Chrome, Edge or Samsung Internet. Wording may differ slightly by browser and Android version.

Got Questions?

Frequently Asked Questions

Find answers to common questions about Rapid Hotel System

Can a user or administrator access multiple hotels with a single account?
Yes. RHS has been designed to support multi-property access. Once logged in, users and administrators can select which hotel they would like to access. In the navigation menu at the bottom of the page, you will find an option called "Switch" that allows you to easily switch from one hotel to another.
What happens to a hotel if there has been no activity for over 180 days?
The system will notify the assigned administrators via email if a hotel has not been used on RHS for over 180 days. If no activity is detected within 14 days, the hotel and all its data will be deleted from RHS automatically after additional warnings.
What happens to a user who has been inactive for over 180 days?
The system will email the user to take action to avoid automatic account deletion. If no action or activity is detected within 14 days, the account will be deleted from RHS after additional warnings.
Will more languages be available on RHS?
Yes. RHS has been designed to support multiple languages, and users can switch between them. Languages available are English, German, Spanish and French whilst we use AI tools for translation. In case you find any mistakes in our translations, please let us know and we are happy to fix them.